May 07, 2021 Last Updated 4:33 PM, May 4, 2021

Manager, Asset, Inventory & Utilities - Vacant

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Job Code: GMG/SEG 1
Posted On:
Closing On:
Monday, 3rd May 2021
Friday, 14th May 2021
Department: Corporate Planning and Administration Division

Job Description:

JOB PURPOSE (one line reason for job existing)
Under the general direction of the Director, Office Services, Administration and Fleet Management, the Manager, Asset Inventory and Utilities is responsible for providing the leadership and knowledge to advance the development and management of Asset, Inventory and Utility program within the Ministry. To ensure that value added frameworks are institutionalized in the Ministry’s activities.

STRATEGIC OBJECTIVES (statements of intent of what the post seeks to achieve)

  • To improve decision making by adopting a full life cycle cost/benefit approach to asset and inventory management
  • To achieve sustainability levels in conservation strategies.
  • To ensure more stringent control over public utility services

KEY OUTPUTS (results, deliverables)

  • Risk based decision making process employed
  • Asset and Inventory programme developed
  • Sensitization sessions conducted
  • Collaboration with key stakeholders maintained
  • Environmental scanning conducted
  • Annual/Quarterly/Monthly/Periodic Reports prepared
  • Advice and interpretation provided
  • Individual Work plan developed

FINAL OUTPUT (final results corresponding to job purpose)

  • The Ministry achieves value added
  • A sustainable conservation machinery within the Ministry

PERFORMANCE INDICATORS (how success will be measured)

  • Ministry’s Asset and Inventory programme developed and maintained in accordance with established policy guidelines;
  • Asset and inventory management plans, asset and inventory class strategies , maintenance procedures and asset information management developed in accordance with established policy guidelines;
  • Database maintained in keeping with established standards;
  • Unusual indicators unearth in utility bills identified and documented;
  • Conservation measures implemented and results documented in accordance with established guidelines;
  • Individual work plans conform to established procedures and implemented accorded to establish rules;
  • Reports are evidence-based and submitted in a timely manner;
  • Confidentiality, integrity and professionalism displayed in the delivery of duties and interaction with staff.

Technical/Professional Responsibilities

  • Develops and maintains processes related to the Ministry’s Asset and Inventory programme;
  • Develop asset and inventory management plans, asset and inventory class strategies, maintenance procedures and asset information management
  • Reviews and incorporates national and international Asset and Inventory standards into Asset Management Programme;
  • Develop and implement asset and inventory management strategies and tools for infrastructure decision making;
  • Assists in the development of Service Levels Agreements for key assets, maintenance and other functions within the Ministry;
  • Develops the Ministry’s long term asset needs projections, ultimately creating an estimate of long-term infrastructure financial needs;
  • Provides advice and support to others within the Ministry related to asset management principles and approaches;
  • Defines asset and inventory priorities, goals and plans to ensure that team members are working in a common direction;
  • Identifies areas for efficiency improvements and co-ordinates development of implementation plans;
  • Develop conservation measures framework/strategies;
  • Develop quality control mechanisms;
  • Oversees the implementation of conservation measures to ensure compliance and sustainability;
  • Leads in strategic utility research, evaluates and recommends emerging technologies that provide related asset and inventory management value;
  • Based on evidenced based data, design tools, systems and procedures to solve problems;
  • Manages stakeholder relationships to ensure quality and timelines deliverables;
  • Escalates complex problems to the appropriate supervisor when necessary;
  • Prepares and make presentations at all levels within the Ministry;
  • Oversees the management of the termination of contracts to ensure that all outstanding utility charges are settled;
  • Manages utility services contracts in the event there is a change in ministerial portfolio responsibilities and there is a shifting in an entity;
  • Liaises with Director Property and Security to ensure adherence to Guidelines on Conservation Measures;
  • Prepares monthly evidence based reports;
  • Ensures greater vigilance in the containment of public utility charges;

Management/Administrative Responsibilities

  • Manages the development of the Section’s Corporate/Operational Plans, Budget and Individual Work Plans;
  • Coaches and mentors less experienced staff in a specific area of expertise.
  • Supervises preparation of reports to Director, General Office Services and Administration other relevant stakeholders;
  • Attends Committee meetings and executes directives as necessary;
  • Represents Director at meetings, conferences, workshops and seminars.

Human Resources Responsibilities

  • Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and discipline;
  • Evaluates and monitors the performance of staff in the Section and implements appropriate strategies;
  • Coordinates the development of individual work plans and recommends performance targets for the staff assigned;
  • Participates in the recruitment and training of staff of the Section;
  • Recommends training, promotion and approves leave in accordance with established Human Resource Policies and Procedures;
  • Identifies skills/competencies gaps and contributes to the development and succession planning for the division to ensure adequate staff capacity;
  • Monitors the performance of staff and facilitates the timely and accurate completion of the staff annual performance appraisals and other periodic reviews;
  • Ensures the well - being of staff supervised;
  • Effects disciplinary measures in keeping with established guidelines/practices.

Customer Service Responsibilities

  • Maintains customer service principles, standards and measurements;
  • Identifies and incorporates the interests and needs of customers in business process design;
  • Ensures critical success factors are identified and meets expectations;

Other Responsibilities

  • Performs all other duties and functions as may be required from time to time.

AUTHORITY (decisions you have the power to make or recommend)

  • Recommends solutions to complex issues;
  • Recommends sustainable conservation measures

RESOURCES MANAGED (budget, purchases, other assets)


Qualifications and Experience

  • Bachelor’s Degree in Business Administration, Public Administration or Management Studies, or a related discipline;
  • Training in Asset and Inventory Management
  • Three (3) years related experience in a similar environment


  • Sound knowledge of utilities management
  • Sound knowledge of Utilities regulations and guidelines
  • Sound knowledge of the Asset and Inventory policy guidelines
  • Working knowledge of the policies and guidelines of the Ministry
  • Working knowledge of FAA Act
  • Good knowledge of the Ministry standards and procedures
  • Demonstrates sound personal and professional integrity, reflecting high ethical and moral values


  • Excellent interpersonal and team management skills
  • Excellent communication skills
  • Strong analytical and problem solving skills
  • Strong management skills
  • Strong customer relations skills
  • Excellent planning and organizing skills
  • Excellent judgment and decision making skills
  • Ability to influence and motivate others
  • Proficiency in the use of relevant computer applications

SPECIAL CONDITIONS OF THE JOB (disagreeable work environment etc.)

  • Work will be conducted in an office outfitted with standard office equipment and specialized software
  • The position entails meeting tight deadlines/timelines which will result in high degrees of pressure, on occasions
  • May be required to travel locally to conduct site visits.


  • Salary range $1,577,167 – $1,874,755 per annum and
  • any allowance(s) attached to the post

Cover letters and resumes should be submitted no later than May 14, 2021
Please insert the job title of interest in the subject of your email to:

Senior Director, Human Resource Management and Development
Ministry of Finance and the Public Service
30 National Heroes Circle
Kingston 4

Please visit our website at for the Job Descriptions
We thank everyone who expresses an interest; however, only short-listed applicants will be contacted.

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Director Human Resource Management & Development
Ministry of Finance and Planning
30 National Heroes Circle, Kingston 4

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