Aug 08, 2020 Last Updated 11:03 AM, Jul 30, 2020

Manager, Public Procurement Section

Return to Postings
Job Code: GMG/SEG 1
Posted On:
Closing On:
Thursday, 23rd July 2020
Saturday, 8th August 2020
Department: Public Procurement Commission
Duration:

Job Description:

Job Purpose
Under the supervision of the Director, Human Resource Management & Administration Branch, the Public Procurement Manager is responsible for overseeing the planning, management and implementation of the procurement systems and processes of the Public Procurement Commission (PPC) in order to ensure that required goods and services are provided, and that the best quality is secured at the most competitive price in accordance with Government of Jamaica (GOJ) Public Procurement Act, 2015 and Regulations, and related guidelines and policies.
 
Key Responsibilities
 
A. Management/Administrative Responsibilities
  • Represents the Commission at seminars, conferences, workshops and meetings, as required.
  • Contributes to the development of the PPC Operational and Strategic Plans; and budget.
  • Prepares and submits required Section Reports.
  • Prepares and submits monthly procurement report to in-house Procurement Committee.
B. Technical/ Professional Responsibilities
  • Advises the Executive Director and Heads of Branches on matters relating to procurement in the PPC.
  • Oversees the procurement of goods, services, supplies and equipment in accordance with government policies and internal procedures in order to meet organization needs through the most cost effective means.
  • Plans, directs and manages the overall procurement plan for the PPC in conjunction with all Branches, Departments and the office of the Executive Director.
  • Coordinates and manages procurement functions and activities within the PPC with respect to tender documents, contract documents, tender processes, e-procurement, specifications development and evaluation management.
  • Organises, schedules and directs the undertaking of different types of Tenders.
  • Locates and negotiates with vendors of materials, equipment, services or supplies, and determines their product/service availability and terms of sales.
  • Cross references procurement activities to planning in regard to Branch operational plans, budgets and relevant guidelines.
  • Receives and reviews purchase orders as well as contracts for conformance to schedules, deliverables, specifications and government guidelines and policies.
  • Liaises with the Contract Monitoring and Evaluation Branch and the Legal Services Unit to oversee adequate execution of internal contracts.
  • Anticipates acquisitions and advises on priorities and allocation of resources.
  • Coordinates and liaises with the internal Procurement Committee, Evaluation Committees and other internal procurement systems to ensure smooth functioning of the procurement process.
  • Prepares required documentation and reports for relevant stakeholders during procurement activities such as evaluation report, variance report and contract award letters.
  • Submits Quarterly Contract Award (QCA) reports.
C. Human Resources Responsibilities
  • Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals.
  • Facilitates welfare and development of staff in the Section.
D. Other Responsibilities
  • Chairs tender opening exercises conducted by the PPC.
  • Manages the evaluation of tenders.
  • Any other duties assigned.
Required Knowledge, Skills and Competencies
The Incumbent is required to demonstrate the following competencies at the level established within the Competency Framework:
  • Excellent oral and written communication skills
  • Excellent presentation skills
  • Trained in the use of e-procurement
  • Ability to meet deadline
  • Excellent presentation and reporting skills
  • Ability to exercise initiative
  • Ability to maintain integrity and confidentiality
  • Ability to work in a team
  • Good problem solving skills
  • Ability to achieve target/objectives under challenging situations
  • Excellent knowledge of government procurement procedures and guidelines
  • Proficiency with MS Office Suite (Excel, Word, PowerPoint)
  • Good planning, negotiating and decision-making skills
  • Sound knowledge of the provisions of relevant financial legislation (eg. FAA Act)
  • Sound knowledge of the Procurement Act and Regulations
  • Sound knowledge of tendering and contracts management
  • Sound knowledge of accounting practices and financial management relating to government procurement and asset management
  • Good people management skills
Minimum Required Qualifications and Experiences
  • A First Degree in Management Studies, Business Administration, Public Administration or any related field.
  • Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4.
  • Three (3) years' experience in purchasing in the government service, preparation of tenders and negotiating contracts for works, goods and service

OR

  • Diploma in Accounting, Business Administration or any related field.
  • Certificate in Public Procurement: UNDP/CIPS Level 3 or INPRI Level 4.
  • Five (5) years’ experience in purchasing in the government service, preparation of tenders and negotiating contracts for works, goods and general services.
 

Renumeration Package
  • Salary range $1,577,167 - $1,874,755 per annum and any allowance(s) attached to the post.
 
Applications accompanied by résumés should be submitted no later than Friday, 7th August 2020 to:
Executive Director
Public Procurement Commission
3rd Floor, PanJam Building,
60 Knutsford Boulevard,
Kingston 5
 
E-mail: ppc.jobs@ppc.gov.jm

Please note that we thank all persons for responding, but only shortlisted applicants will be contacted.
Powered by JobGrok

Contact HR

Send your details to:

Director Human Resource Management & Development
Ministry of Finance and Planning
30 National Heroes Circle, Kingston 4
Jamaica

Or e-mail your resumé to hrapplications@mof.gov.jm

Hours of Operation
Monday through Thursday - 8:30 am to 5:00 pm
Friday - 8:30 am to 4:00 pm