Under the direction of the Executive Director, the Public Relations & Public Education Officer is responsible for managing the Public Procurement Commission’s (PPC) public relations and public education functions to: create public awareness and education about and the purpose, work and achievement of the PPC as well as to build and maintain a positive corporate image of the PPC.
The position is required to interface with and represent the PPC to the media, the public and stakeholders and to ensure that its Public Relations & Public Education objectives are satisfactorily achieved.
A. Technical/Professional Responsibilities
B. Administrative Responsibilities
- Develops and executes public relations strategies and programs to promote and facilitate understanding of the operations of the Commission in order to create and maintain a positive public image for the Commission.
- Develops and maintains a portfolio of resource materials to support the publication education programs by:
- Collaborating with Departments to develop content;
- Determining appropriate presentation medium e.g. brochures and flyers, advertisements – print, electronic, social media etc.;
- Producing/coordinating the production of materials;
- Updating as necessary the content to maintain currency and relevance;
- Maintaining adequate supply of print material.
- Coordinates public education forums to provide general information and/or to address specific informational needs by:
- Determining target audience, e.g. tertiary institutions, social clubs, professional associations, licensees, applicants, etc.;
- Determining forum format e.g. presentation, round table, panel discussion, press conference etc.;
- Liaising with the relevant units/departments for input relating to content, presenters etc.;
- Planning and organizing forum logistics;
- Conducting post forum analysis to identify inter alia impact, lessons learnt etc.
- Develops, implements and manages the Commission’s social media platform to facilitate interaction with the public by:
- Researching and recommending the most suitable site/s for use by the Commission;
- Managing the administrative arrangements for establishing the site/s;
- Developing protocol for use of the sites by staff;
- Monitoring the sites and addressing questions, comments etc. of interest to the Commission.
- Monitor and database matters from the print and electronic media that identify publicly voiced concerns, issues of concern to the Commission and/or news events that may have an impact (positive or negative) on its image.
- Prepares/coordinates media responses e.g. press release, press conference, etc., ensuring timeliness in publication in order to achieve the necessary impact.
- Prepares and coordinates publication of news releases emanating from Commission by:
- Liaising with the relevant unit within the Commission on the release;
- Collecting all the relevant information necessary for the preparation of the release;
- Preparing the drafts for review and sign off by the relevant personnel and approval of the Executive Director;
- Contacting and arranging with the media houses on the dissemination of the release.
- Provides support to the Technical Branches in planning, organizing and conducting training for licensees and or applicants by:
- Coordinating administrative and logistics activities e.g. invitations, venue, registration procuring trainers/facilitators etc.;
- Assisting with preparing training materials;
- Conducting post training evaluation.
- Prepare and coordinate release of tender advertisements, contract award notices for the PPC.
- Collaborates with the Information Technology and Record Management Unit to develop and maintain the Commission’s website by:
- Contributing to the design;
- Preparing policies and procedures;
- Coordinating content for upload and identifying those to be removed;
- Editing and fact-checking content to be uploaded;
- Assisting with content upload.
- Leads the planning and execution of formal and informal functions and public relations events hosted by the Commission.
- Provides support to the Executive Director and senior managers in writing speeches, briefing papers and other presentation materials as required.
- Coordinates the preparation of publications produced by the Commission.
C. Other ResponsibilitiesThe incumbent may, from time to time, be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position.
- Participates in the preparation of the Commission’s corporate plans and budgets by preparing the public education and public relations components.
- Prepares and distributes the public education and public relations annual calendar of events; monitors implementation and ensures any changes are made and published in a timely manner to minimize disruption to Commission operations as well as to the relevant parties affected by the change.
- Develops/reviews operating policies, procedures and standards to guide the operations of the public education and public relations function.
- Prepares routine and other reports in relations to the Public Relations & Public Education function as required.
- Participates in internal meetings and represents the Commission externally at meetings/conferences and other functions as required
- Establishes and maintains effective professional network within the public and private sector to advance the work of the Commission and maintain personal professional currency.
Required Knowledge, Skills and Competencies
Minimum Required Qualifications and Experiences
- The Incumbent is required to demonstrate the following competencies at the level established within the Competency Framework:
- Knowledge of operations of Government/Knowledge of the Commission’s policies and procedures
- Good customer relation skills
- Excellent oral and written communication skills
- Good interpersonal skills
- Good problem solving and conflict management skills
- Proficient in the use of the relevant computer applications
- Good planning and organizing
- Proficiency with MS Office Suite (Excel, Word, PowerPoint)
- Knowledge of relevant computer applications for public relations
- Good negotiating and persuading skills
- Excellent presentation skills
- Bachelor’s degree in Communications/Public Relations or related discipline.
- At least five (5) years’ experience in a related field.
- A working knowledge of the Government of Jamaica Procurement Procedures and Legislation.
- Salary range $1,601,259 - $1,903,394 per annum and any allowance(s) attached to the post.
Applications accompanied by résumés should be submitted no later than Friday, 7th August 2020 to:
Executive Director Public Procurement Commission 3rd Floor, PanJam Building, 60 Knutsford Boulevard, Kingston 5 E-mail: email@example.com
Please note that we thank all persons for responding, but only shortlisted applicants will be contacted.